How to ask for payment politely in an email (with samples)
Asking for money is awkward. You don't want to sound desperate, but you have bills to pay. Here is exactly what to say.
The Golden Rule: Don't Apologize
The biggest mistake freelancers make is starting their payment email with "Sorry to bother you...".
Stop doing that. You provided a service. You delivered value. You deserve to be paid. Asking for payment is a standard business transaction, not a favor.
Scenario 1: Sending the Invoice (Day 0)
The most important email is the one attached to the invoice itself. Be clear about the due date.
Subject: Invoice #1024 for [Project Name] - Due [Date]
Hi [Name],
Please find attached the invoice for the recent project. The total is $500, due on [Date].
You can pay via bank transfer or credit card using the link in the invoice.
Thanks,
[Your Name]
Scenario 2: The Polite Nudge (3 Days Late)
Assume they just forgot. Keep it short and friendly.
Subject: Following up on Invoice #1024
Hi [Name],
Just bubbling this to the top of your inbox. Invoice #1024 was due on Tuesday. Let me know if you need another copy!
Thanks,
[Your Name]
Scenario 3: The Firm Follow-up (7 Days Late)
Now it's time to be more direct. Reference the due date clearly.
Subject: Overdue: Invoice #1024
Hi [Name],
I'm following up on invoice #1024 which is now a week overdue. Please let me know the status of this payment.
I've re-attached the invoice for your reference.
Best,
[Your Name]
Or... let a robot do it for you
Writing these emails takes emotional energy. You procrastinate sending them because it feels weird.
Followio sends these emails for you automatically. It's polite, consistent, and never feels awkward.